There are barely so many hours in a day, so making the most of your time or day is significant. There are two ways to improve your output at work – you either put in more hours or work smarter.
Being more productive and effective at work isn’t as hard as rocket science, but it does require you to be more purposeful about how you organize your time.
More so, there’s nothing more significant to a small business than its workers. The truth is that if your employees are happy, their productivity and efficiency will improve – and that’s precisely what business owners need to help their business grow well enough.
Making small modifications to your habits will improve your levels of productivity and office efficiency. This will allow you to get more quality jobs or tasks done in a short amount of time, as well as limit the quantity of time spent on unwarranted projects or tasks.
Ways To Increase Productivity And Efficiency A Workplace
Take Regular Breaks
This might seem counterintuitive, but taking due breaks can certainly help improve concentration or attention. Some study has shown that taking short halts during long duties helps you to streamline your workflow and strengthen a consistent level of performance, efficiency, and productivity. When you work on tasks without breaks, it leads to a steady deterioration in performance, thus affecting your efficiency and productivity in your workplace.
Limit And Track How Much Time You’re Spending On Projects Or Tasks.
You might believe you’re pretty good at calculating how much time you’re spending on various or several tasks. Still, some study indicates only about 17 percent of people can accurately calculate the passage of time. Some tools can help you manage your time, by granting you exactly how much time you spend on daily tasks, including email, word processing apps, social media, etc.
The truth is that social media can be an enormous productivity killer, but it isn’t reasonable to have a no-phone policy. Instead, you should try being focused on your work and still be engaged in other non-work-related activities. You could switch off your smartphone while you work and when you take regular breaks, you can then switch on your phone. By doing this you ensure that you spend more time on your desk and thus making you productive.
Try Setting Self-imposed Deadlines
You might see stress as a bad thing, a manageable degree of self-imposed stress can be beneficial in terms of offering you focus and helping you meet your objectives. For open-ended assignments or projects, try giving yourself a deadline, and then stand to it. You may be shocked to learn or find out just how attentive and productive you can be when you’re constantly checking time.
Stick By The Two-minute Rule
It’s recommended that you implement the two-minute rule to make the most of the small windows of time; that you have at work. The notion is: If you notice a task that you understand can be done in two minutes or less, then do it immediately. Going forward, completing the task right away certainly takes less time than having to work on it later.
You might tend to think that the ability to multitask is a significant skill for improving efficiency, the opposite might be the case. Psychologists have discovered that striving to do several tasks at once can arise in lost time and less productivity. Instead, make a habit of devoting yourself to a single job before moving on to your next task.
Avoid Long Meetings
Meetings are one of the things that take your time, but you might not know this. Somehow workers tend to continuously and unquestioningly book them – meetings – attend them and, certainly, grumble about them. You might not know this, but an average office worker spends over 31 hours each month in ineffective or unproductive meetings. Before you book your next meeting, ask yourself whether or not; if you can accomplish the same tasks or goals via phone, email, or Web-based meeting – which in turn might be slightly more productive.
Give up on the Illusion of Perfection
It’s widespread for workers to get hung up on striving to perfect a task – but in reality, nothing is ever perfect. Rather than squandering time chasing after this misconception, work on your task to the best of your proficiency and skill, then move on. It’s reasonable to finish the task and move it off your plate; if the need is, you can always come back later and modify and in turn improve it later.
Conclusively, no one is expected to avoid the attraction of a voicemail, email, or text notification. But to be efficient and productive at work; during work hours, turn off your notifications, and rather set time to check messages and emails – of course when you’re not working.